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Administration Officer

--Powermax General Electrical Merchants Ltd--

Job Description

Centre for Student Counselling and Development

 
Administration Officer (Post Level 11)
(Stellenbosch Campus)
Ref. CSVO/066/0326
 
The primary objective of the Centre for Student Counselling and Development (CSCD) at Stellenbosch University (SU) is student wellness and development. The CSCD delivers an integrated, professional, client centred service that focuses on support and development. This position is based at reception. 

Job Industry

Administrative and Support Services

Job Salary Currency

SAR

Job Salary Fixed

No

Key Deliverables

  • Receiving clients and visitors at the reception area of the CSCD. 
  • Effectively and professionally managing in-person, telephonic and email enquiries.
  • Scheduling appointments (e.g. counselling, planning meetings, work session enrolments and social functions).
  • Upholding confidentiality and appropriately managing confidential information. 
  • Organising small social events.
  • Venue management (in other words, booking, asset management, and coordinating general maintenance).
  • Providing secretarial support for meetings (e.g. preparing agendas and meeting materials, taking and compiling minutes).
  • Keeping and storing accurate administrative and client records on MS Teams, SharePoint and the CSCD's client management system.
  • Internal and external liaising with colleagues, clients and other stakeholders.
  • Managing and coordinating effective communication channels to staff, students and other stakeholders (electronic and verbal).
  • Basic financial administration, including requesting quotes, placing orders and submitting invoices.
  • Managing stationery, cleaning material and other stock purchasing.
  • Providing general assistance with ad hoc tasks.
  • Responsible for the CSCD's social media, digital marketing, and the website.
-----------------------------------
  • Receiving clients and visitors at the reception area of ​​the CSCD.
  • Effective and professional management of in-person, telephone and email inquiries.
  • Scheduling appointments (e.g. counseling sessions, planning meetings, workshop registrations, and social functions).
  • Maintain confidentiality and appropriate management of confidential information. 
  • Organizing small social events.
  • Venue management (i.e., booking, asset management, and coordination of general maintenance).
  • Providing secretarial support for meetings (e.g. preparing agendas and meeting materials, taking minutes, and compiling minutes).
  • Maintain and store accurate administrative and client records on MS Teams, SharePoint and the CSVO's client management system.
  • Internal and external liaison with colleagues, clients and other stakeholders.
  • Manage and coordinate effective communication channels to staff, students and other stakeholders (electronic and verbal).
  • Basic financial administration, including requesting quotes, placing orders and submitting invoices.
  • Management of stationery, cleaning materials and other stock purchases.
  • Provide general assistance with ad hoc tasks.
  • Responsible for the CSCD's social media, digital marketing, and the website.

Professional Qualifications

Industry Qualification
Administrative and Support Services At least one year's applicable work experience (i.e. client services, secretarial work, office administration, data capturing). Matric. Computer skills in the MS Office suite (especially Excel, Word and Teams). Outstanding interpersonal skills and the ability to work in a team environment. Effective planning, organising and prioritising skills. The ability to work under pressure and adhere to deadlines without compromising accuracy. The ability to respect and manage confidentiality. The ability to work independently and apply own initiative. Written and verbal proficiency in English. Customer service orientation. ------------------------------------ At least one year of relevant work experience (i.e., customer services, secretarial work, office administration, data capture). Matric. Computer skills in the MS Office package (especially Excel, Word and Teams). Experience in reception work at a higher education institution. Excellent interpersonal skills and the ability to work in a team environment. Effective planning, organizing and prioritizing skills. The ability to work under pressure and meet deadlines at the expense of accuracy. The ability to respect and manage confidentiality. The ability to work independently and apply own initiative. Excellent oral and written communication skills in English. A customer service mindset. -------------------------------------------------------

Application Process

Close Date

24/03/2026

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