Job Description
The Country Operations Officer will support the effective implementation of GRT’s activities in Kenya through administrative, logistical, and coordination support functions. The role requires a proactive and detail-oriented individual capable of ensuring timely follow-up on operational tasks, supporting communication and coordination between different actors, and assisting in the organisation of activities and field operations under the guidance of the HQ.
Job Industry
Job Salary Currency
KESJob Salary Fixed
NoKey Deliverables
Operations, Logistics, and Procurement Support
• Support the day-to-day operational coordination of GRT’s activities in Kenya.
• Assist in coordinating office-related administrative and logistical arrangements.
• Support travel arrangements, accommodation, logistics coordination, field assessment activities and field movement planning.
• Support procurement operational purchasing processes and procurement-related follow-up with suppliers, consultants, service providers, and logistics actors under the guidance of HQ.
• Assist in preparing, filing, and maintaining procurement and operational documentation.
• Support monitoring of deliveries, logistical arrangements, and operational service provision.
• Escalate operational, logistical, or procurement-related challenges to HQ in a timely manner.
Programme Implementation and Reporting Support
• Support programme teams in the organisation and implementation of project activities.
• Assist with logistical, operational and administrative preparations for trainings, workshops, meetings, field visits, and programme activities.
• Support communication and practical coordination with consultants, field teams, suppliers, and operational partners involved in activities.
• Assist in collecting activity updates, attendance lists, supporting documents, and implementation-related information.
• Prepare operational information and documents required for internal and donor reporting processes.
• Assist in tracking schedules, activity calendars, and pending operational tasks related to programme implementation.
• Actively participate in field assessments and project proposal and concept notes preparation as directed by supervisor
Coordination and Stakeholder Support
• Participate in operational meetings, coordination discussions, and stakeholder engagements as delegated by HQ.
• Maintain professional communication with partners, consultants, suppliers, service providers, and operational stakeholders.
• Support coordination and follow-up with external stakeholders on operational and implementation-related matters.
• Assist in organising meetings, workshops, trainings, donor visits, and field activities.
• Support external communication and operational representation in line with organisational guidance.
Internal Coordination and Organisational Support
• Facilitate communication and coordination between field teams, consultants, suppliers, operational partners, and HQ.
• Support coordination of meetings, schedules, follow-up actions, and operational tasks.
• Ensure timely sharing of operational information and updates with HQ.
• Promote professional conduct and adherence to safeguarding, organisational standards, procurement procedures, and internal policies.
• Maintain confidentiality and professionalism in handling organisational and operational information.
Professional Qualifications
| Industry | Qualification |
|---|---|
| Product & Project Management | Diploma or Bachelor’s degree in Business Administration, Project Management, Development Studies, International Relations, Social Sciences, or a related field. • Minimum 2 years of relevant professional experience in NGOs, INGOs, administration, coordination, logistics, or programme support roles. • Strong organisational and administrative skills. • Ability to manage multiple tasks and follow up effectively on pending actions. • Good communication and interpersonal skills. • Ability to work independently and as part of a team. • Excellent written and spoken Italian and English required. |