CASHIER.E COORDINATION

Company presentation:

Doctors of the World is an international medical development non-governmental organization and part of an international network. We provide medical assistance to vulnerable groups in Belgium and around the world. We advocate for universal health coverage where everyone has access to care without barriers (financial, cultural, geographical, etc.).

In Belgium and around the world, our projects are aimed at all people who do not have or no longer have access to healthcare. In particular, they are structured around five areas: people on the margins of society (homeless people, undocumented people, drug users, sex workers, etc.); children in vulnerable situations; women (supported in their fight for equality or against sexual violence, for example); migrants or displaced persons; and victims of crises or conflicts.

To successfully carry out our mission, we rely on three pillars:

• Providing care : giving populations real access to healthcare.
• Supporting : more than helping, we want to change things in the long term.
• Bearing witness : we do not remain silent. Thanks to our experience and our presence on the ground, we challenge the authorities (local, regional and (inter)national) with facts, figures and realities.

Our projects follow a series of values ​​common to our entire organization: Social Justice, Independence, Commitment, Balance.

In the Democratic Republic of Congo (DRC), women's health is a societal issue. Beyond the general lack of access to healthcare due to insufficient infrastructure, qualified personnel, and the distances they must travel, women and girls are also victims of the normalization of rape in society. This is why Doctors of the World has been present there for several years.

Today, Doctors of the World implements development and humanitarian projects in the South Kivu province to help ensure access to healthcare for the most vulnerable populations, particularly those affected by armed conflict. To achieve this, our teams work hand in hand with health authorities, civil society, and communities using a nexus and localized approach.

In the current humanitarian crisis conditions in the DRC, Doctors of the World teams are focusing particularly on access to quality health services for internally displaced persons, women, children and survivors of gender-based violence, including sexual violence, in Bukavu, Uvira, Lemera, the Fizi Highlands and Kalehe.

Context and mission:

JOB OBJECTIVES AND ROLE

Under the supervision of the Coordination Accountant /Bukavu, the coordination cashier will have the main role of: keeping the cash, safe and advance journals and books, as well as managing the petty cash at the Bukavu coordination office.

TASKS AND RESPONSIBILITIES

   RESPONSIBILITIES:

• Ensure the proper handling of the cash register and collaborate in the efficient management of cash flow in compliance with the purchasing procedure and the validation process.
• Ensure the archiving of supporting documents
• Ensure the granting and monitoring of operating advances
• Ensure compliance with external and internal procedures
• Ensure compliance with financial security rules in the execution of all cash transactions.
• Ensures that files are complete and that all signatures in the validation process are present before any payment is made.
• Ensure the scanning of accounting documents for the coordination

The tasks of the Bukavu coordination cashier are defined as follows:

• Establish the statement of liquidity needs in consultation with the Accountant Coordination /Bukavu
• Carry out disbursements and advance payments, in accordance with established procedures.
• Keep a record of advances
• Keep cash and safe ledgers by currency
• Follow up on advances granted in conjunction with the Accountant Coordination /Bukavu
• Ensure that all required authorizations are obtained before any disbursement.
• Record accounting entries in the cash, safe, and advance journals.
• Exchange currency at the request of one's line manager
• Check cash balances daily and report any discrepancies to your supervisor.
• Ensure the scanning of accounting documents for the coordination team and send the physical documents and the scanned version to the Compliance Officer.
• Archive the accounting appendices of the Coordination according to the procedure of Doctors of the World Belgium.
• Verifies medical invoices based on agreements signed with medical facilities.
• Ensuring the security of your cash register and the confidentiality of information
• Conduct a daily inventory of your cash register before the end of the day.
• Enforce the cash register's opening and closing times

CLI