Billing and Payroll Officer - M/F at Sodeico

The company

We are a company specializing in Human Resources Management (HRM). We offer optimized solutions in recruitment, staffing (local and expatriate), HR consulting, training, and payroll outsourcing. We operate throughout Central Africa. Sodeico Manpower is also a member of an international consortium that provides technical expertise and integrated project management funded by donors such as the European Union (EU), the World Bank (WB), and the African Development Bank (AfDB). Sodeico Manpower is your performance partner. We support you with quality service, allowing you to focus on your core business for greater productivity.

The position

1. CONTEXT

SODEICO Sarl, a company specializing in the recruitment and provision of qualified personnel, is recruiting for its internal structure a Billing and Payroll Officer.

The primary responsibility of this position will be to prepare, issue, and track customer invoices, strictly adhering to internal procedures and deadlines. They will also contribute to payroll management, ensuring data accuracy and compliance. The ideal candidate will be motivated, flexible, ambitious, and capable of meeting challenges and achieving predefined objectives.

2. ORGANIZATIONAL POSITION

The incumbent of this position will be under the supervision of their direct supervisor, the sales manager.

The incumbent of this position will perform the following main tasks:

• Prepare and check customer invoices;
• Participate in the development and improvement of internal control procedures related to invoicing;
• Complete the periodic dashboards related to the sales department;
• Respect the deadlines and monthly schedules for sending invoices;
• Issue and send invoices to clients for validation;
• Maintain a good archiving system (both hardware and software) for issued invoices;
• Ensure price indexation;
• Improve and optimize the billing process;
• Support the debt collection department and monitor billing-related disputes and claims in the client portfolio and resolve them under the supervision of their line manager;
• Occasionally, participate in the evaluation of the billing system (acceptance testing of new applications) and contribute to cross-functional projects;
• Participate in the processing of payroll for advances and salaries of agents;
• Collect, verify and manage all information necessary for payroll, including hours worked, leave, absences, bonuses, benefits, etc.;
• Prepare weekly, monthly, quarterly and annual reports.

FUNCTIONAL RELATIONSHIPS:Internally:

• The entire sales department;
• The payroll and HR department.

Externally:

• The customers.

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