Associate Grants Officer – Rwanda (Temporary Role)

The AGRF is the world’s premier forum for African agriculture, bringing together stakeholders in the agricultural landscape to take practical actions and share lessons that will move African agriculture forward.

Africa is rising, with signs of prosperity and progress in the lives of millions of individuals and entire economies. But for all of the signs of progress, Africa still needs to move from food shortage to surplus, drive beneficial continental trade, and create millions of jobs and opportunities, particularly for women and youth. This is even more important in the face of climate change and growing populations across the continent. Business and progress, as usual, is not enough for Africa’s aspirations. We must do more and do it more successfully.

• Manage day-to-day project and In-Kind grants management of grantees within their portfolio
• Creates and maintains a grant tracking database through AMIS and other tools to monitor the flow of project proposals from the time full grant documentation is received in the grants unit to the time a grant award is issued, and the first payment is made.
• Identifies grantees requiring technical assistance and provides relevant training on AGRA grants compliance and reporting requirements.
• Conduct pre-award due diligence for potential grantees including organization capacity assessments.
• Ensure adherence to donor compliance requirements by grantees during the life of the grant post grants issuance.
• Provide advice to the country leadership on In-Kind grants compliance requirements. 
• Collaborates with country leadership, and HQ regional grants officers in implementing systems, policies, and procedures related to In-Kind grants administration in Rwanda.
• Collaborates with the program staff to analyze, revise and formalize any necessary modifications and/or amendments to grants and contracts.
• Builds capability of the AGRA In-Kind grantees within Rwanda through providing trainings and technical backstopping on M&E systems and tools as required.
• Advocates for compliance with donor and AGRA-specific regulations for In-Kind grant making and all applicable delegation of authority policies, as they relate to signatory powers and thresholds.
• Engages and follows-up with the program staff for timely grants closure.
• Track grant-making pipeline, RFCN processing and GAL issuance. 
• Ensure complete and accurate expenditure support documentation is uploaded by grantees and AGRA to AMIS in compliance with MCF and other donors as appropriate.
• Organize grants charter reviews and compiles grant materials for GC review.
• Conduct grantee monitoring and portfolio performance health checks.
• Prepare and conduct start-up orientation workshops for new awards and coordinate monthly / quarterly meetings with project staff to ensure grant contract clauses and all project-related requirements are complied with.
• Assesses that all grant and contract documentation assembled by program staff is complete and accurate and complies with all AGRA and donor policies and procedures. 
• Organizes and schedules reporting requirements and payments for all new grants.
• Ensure accurate data entry and filing of on AGRA’s annual grant making budget in AMIS.

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