Job Description
To support the delivery of a world-class facilities management service by ensuring effective management of both hard and soft services. The role is responsible for day-to-day facilities and office operations, including service delivery, contractor and vendor management, projects, and financial administration, to meet the needs of clients and staff. To ensure that all facilities-related activities are executed in accordance with agreed procedures, protocols, and service levels, delivering a professional, high-quality, customer-focused service across all touchpoints. The role also supports efficient office administration and the resolution of all facilities-related issues.
Job Industry
Product & Project Management
Job Salary Currency
SARJob Salary Fixed
NoKey Deliverables
Admiration:
- Processes expenses and invoices
- Files and archives accurate records
- Ensure timely and accurate customer service
- Keep updated records of office expenses and costs
- Request quotations, invoices, and monthly statements from Suppliers
- Budget preparation
FM Services:
- Monthly stock take and stock control
- Ordering of Stationery
- Ordering of free issues
- Vendor management
- Assist the Facilities Manager with various vendors and suppliers
- Stand in for Facilities Manager
- Management of contractors on site
- Management of daily office operations
- Keeping the business informed of all activities in the vicinity
- OHS compliance for offices, minutes, ensuring the standards are met and maintained
- Emergency contact for all building-related issues
- Assist with events, planning, and executing
- Logging facilities calls
- Facilities calls logged by users, allocate, follow up, and close
- Preventative maintenance planning
Professional Qualifications
| Industry | Qualification |
|---|---|
| Product & Project Management | Boardroom & Support Services Management: setup Time management Assist the business with setting up catering services Managing cleaning services Budget management: Opex and Capex Manage supplier stock Manage and order consumables, coffee, teas, milk, sugar Maintain asset register Capture all receipts Prepare Requisitions, Goods Receipt, Check Statements Property & Facilities operations: Maintain a good, healthy work and office environment Keep a record of all incidents and accidents online Log calls with various contractors and vendors Maintain and record HSE first aid boxes Maintain printers, adding paper to the printers, and logging calls with the service providers SLA management: Ensure that all service levels are met as per SLA Record and maintain all activity of the SLA Report all issues and concerns to the FM timeously Bi-monthly performance report Leadership Competencies: Commercial acumen Resilient Impactful leadership Purposeful collaboration Convincing people Challenging ideas Developing expertise. Articulating information Decision making Directing and motivating people People Competences: Good communication Problem solving skills Accountability Flexibility Ability to listen Ability to adapt Approachability Strong integrity and good character traits Teamwork Functional Competences: Ability to work in a team environment. Organising and planning skills Build strong internal and external relationships using effective verbal and written communication skills. Attention to detail and accuracy Work independently without regular direct supervision. Must be a provider of excellent customer service. Positive mind-set. Reporting enablement Management of contractors and professional team Excellent communication and people skills Good organizational and multitasking abilities Problem solving skills Core Competencies: Delivery Operational Excellence Managing Change Building Relationships Managing Performance OHS management & soft service management Collaboration Culture Understanding of risk management & mitigation |
Application Process
Close Date
07/04/2026