Administrative and Operations Officer at Panthera Corporation

The Administrative and Operations Officer will support specific day-to-day administrative duties relating to financial and operational functions of Panthera in Tanzania. The role will also provide HR support as and when required.

The incumbent will report to the Regional Finance Manager and coordinate with relevant staff in Tanzania and at the Southern and East Africa Regional Hub, ensuring documentation and processes are up-to-date and in line with Panthera policies and donor requirements.

The successful candidate will be required to have, and maintain, legal work authorization to work in the country of employment.

Financial Administration

• Manage all administrative aspects related to the local bank account.
• Populate and coordinate submission of monthly local entity reports (based on bank statements) for the Tanzania entity.
• Prepare payment requests with all necessary supporting documentation in line with internal procedures; including submitting of invoices and expense reports in
• Panthera’s expense reporting system.
• Based on fully approved payment requests, populate a weekly payables list, and provide supporting documentation for processing and authorisation.
• Coordinate local payments and transfers, including regular disbursements to TAWA and service providers, ensuring accurate invoicing, receipts, and reconciliations.
• Perform first line auditing of employee cash advance reports, invoices submitted via
• Chrome River and local entity bank reports to ensure internal/external auditing compliance is adhered to.
• Liaise with Panthera’s Regional Finance team, as well as in-country staff, to ensure financial transactions are properly recorded and documented, to ensure adherence to both Tanzanian legal standards and donor obligations.
• Support procurement planning and ensure compliance with Panthera’s internal procurement policies and donor requirements.
• Assist the Regional Hub for the preparation and timely submission of financial documentation for required external audits, donor and statutory reporting.
• Prepare and submit monthly financial forecast for the entity.

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