Administration Secretary at Sunchi Integrated Farms Limited

• The Administration Secretary provides high-level executive, administrative, and logistical support to the Deputy Managing Director (DMD) while serving as the primary internal liaison for all Board and Board Committee meeting preparations.
• The role requires a high degree of organizational skill, discretion, and a comprehensive understanding of corporate communication protocols.
• The Secretary interfaces directly with all Heads of Dpartment (HODs) and the External Company Secretary to manage the critical flow of governance documentation.

The responsibilities are primarily split into Executive Support, and Governance Coordination:
Board and Committee Governance Coordination:

• Document Collection and Consolidation: Act as the focal point within the Company for collecting all reports required by the external Company Secretary ahead of Board and Committee meetings (e.g., GNC, ARC). This involves issuing clear assignments to HODs (Finance, Commercial, HR) based on the Company Secretary's directive and tracking submissions.
• Report Vetting: Conduct preliminary review of all departmental submissions (e.g., quarterly reports, audit updates, compliance trackers) to ensure accuracy, proper formatting, and adherence to the External Company Secretary’s submission deadlines and quality standards before circulation.
• Minute Management: Assist the DMD and other senior executives in translating departmental actions and decisions into clear, formal written reports suitable for Board review.
• Logistical Arrangements: Coordinate all logistical arrangements for Board and Committee members, including flight bookings, hotel reservations, transport, and preparing meeting materials (binders, digital links, presentation equipment) in liaison with the External Company Secretary.
• Follow-Up Tracking: Maintain a tracker of all Board Resolutions and Committee Action Items that require management action, ensuring timely updates are obtained from HODs and reported back to the DMD.

Executive and Administrative Support:

• DMD Management: Manage the DMD’s official calendar, schedule meetings, handle travel arrangements (local and international), and prepare complex expense reports.
• Communication Liaison: Serve as the professional interface between the DMD's office and external stakeholders, partners, and regulators. Filter and prioritize high-level incoming correspondence (email, phone calls, letters).
• Office Administration: Maintain a systematic and confidential electronic and hard-copy filing system for all executive, personnel, and governance documents.
• Meeting Facilitation: Coordinate and take minutes during internal high-level management meetings chaired by the DMD, ensuring clarity on action points and ownership.

Interested and qualified candidates should send their updated CV in PDF or word format to: emekaajunam75@gmail.com using the job title as the subject of the mail.