Accounts Payable Clerk

Based at Gasmeth HQ, Kigali, the Accounts Payable Clerk is responsible for the management of day-to-day financial record keeping (including data entry into both Excel and QuickBooks) as well as management of the accounts payable and receivable function; initiating payments; assisting in the computation and payment of various taxes; liaising with banks, customers, and other stakeholders of the company.

PRIMARY DUTIES/ RESPONSIBILITIES

• Assist Financial Accountant in overall accountability for the integrity of the Rwandan P&L accounts and balance Sheets for Gasmeth Energy Limited and Gasmeth Power Ltd, producing meaningful and timely local Management Information, assisting with local tax and treasury processes and operations.

• To assist the Financial Accountant by providing meaningful business support to local business units in the Company and to link closely with the Group finance team on finance, accounting, and control strategy, policy implementation, timetables, consolidations, and templates.
• Assists the Financial Controller and Financial Accountant with financing and treasury activities to optimise and control operations, whilst ensuring efficient and effective relations with the Rwandan banks. Assists in managing the local external banking relationships, supervises all customer and third-party receipts and payments, together with the associated control processes in the Gasmeth Energy Group, consistent with group policy, defined by Group Finance.
• Support invoicing and revenue collection as required.

SPECIFIC DIRECT RESPONSIBILITIES

• Save/retain/e-file copies of Invoice/EBM/PO
• Prepare pay-run summary
• Initiate bank transfers in accordance with delegated authority
• Initiate Invoice payments
• Initiate tax payments, including WHT and VAT
• Initiate bank loan principal and interest payments
• Record payments in Excel
• Prepare bank reconciliations
• Raise purchase codes
• Review and record employee expenses in QB and Excel
• Prepare aged payables report
• Communication with banks and customers
• Run Petty Cash Spreadsheet
• Make Petty cash/MOMO payments
• File Petty Cash receipts
• Record invoices in QB
• Record receipts against invoices in QB
• Record receipts against invoices in Excel
• Prepare aged receivables report
• Maintain a comprehensive fixed asset register.
• Respond to vendor and internal stakeholder queries promptly.
• Other, as required

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