Human Resources Officer at Aga Khan Education Services

4459BR

Human Resources Officer

Aga Khan Education Services

The Human Resources Officer will assist with the administration of the human resources and administration functions and duties. His / she will perform a variety of duties in the following functional areas:

About the Agency

The Aga Khan Education Services (AKES) is one of the largest private, not-for-profit, non-denominational educational networks in the Global South. AKES currently operates over 190 pre-primary, primary, secondary and higher secondary schools and more than 100 non-formal education programmes in diverse geographic locations in Afghanistan, Bangladesh, India, Kenya, Kyrgyzstan, Pakistan, Tajikistan, Tanzania, Uganda and the United Arab Emirates. Most schools offer their respective country's national curricula, with some schools in East Africa and Bangladesh also offering the International Baccalaureate (IB) and the International General Certificate of Secondary Education (IGCSE). AKES employs over 6,500 teachers and staff and educates over 104,700 students. More information...

  Tracking of leave Records

• Enter all leave records into the Time and Attendance software.
• Check all the leave books and ensure that all leave forms have been filled in correctly, duly signed and filled.
• Ensure that all staff who take leave fill in their leave records
• Update the leave plan for all administrative staff
• Make a monthly report.

Recruitment Records

• Receive all applications (hard and soft copies) and ensure they have been categorized and properly filed.
• Assist the HR to coordinate interviews (inviting candidates, arranging interview rooms, arranging interview materials in liaison with the HR and Unit heads etc)
• Ensure that all recruitment records have been properly filled and the files well labelled.

 Updating of Personnel Files

• Compile and update all personnel records (hard and soft) on a regular basis （ensure that all files have the requisite documents）
• Ensure that they are well labelled arranged in alphabetic order.
• Ensuring all closed personnel have the necessary document and properly archived.

HRIS - PeopleSoft

• Update the time and attendance records on a timely manner.

 Immigration  

• Receiving all the details of the international staff and their dependents to apply for the work permits, special pass, students and dependents pass.  
•  Renewing the expired work permits of the international staff with a go ahead from the HRM.
• Raising and following up of claims for the refund of the security bond.

Any other duties 

• Assist with the day to day operation of the HR functions and duties.
• Attend to employee requests regarding HR issues
• Ensure utility bills have been received and paid.
• Ensure that the staff housing file is kept up to date on a regular basis.

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