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Business Administration & Accounts Officer at Diaspora Design Build Ltd

--Powermax General Electrical Merchants Ltd--

Job Description

The Business Administration & Accounts Officer will be responsible for overseeing administrative operations, human resource support, procurement processes, and accounting functions to ensure efficient office operations, financial integrity, compliance, and effective support to management and project teams.

Job Industry

Business Administration and Social Studies

Job Salary Currency

Job Salary Fixed

No

Key Deliverables

1. Administration

  •  Manage day-to-day office operations and administrative systems.
  •  Maintain proper filing systems for company records, contracts, and statutory documents.
  •  Coordinate office supplies, utilities, equipment, and general office upkeep.
  •  Prepare correspondence, reports, minutes, and internal memos.
  •  Support management in scheduling meetings and coordinating company activities.


2. Human Resource (HR) Functions

  •  Assist in recruitment, onboarding, and exit processes for staff.
  •  Maintain accurate employee records, attendance registers, and leave management.
  •  Prepare employment letters, contracts, confirmations, and disciplinary documentation.
  •  Support payroll preparation and ensure compliance with labor laws and company policies.
  •  Coordinate staff welfare, performance reviews, and training activities.


3. Procurement

  •  Prepare procurement plans and purchase requisitions.
  •  Source suppliers, obtain quotations, and conduct cost comparisons.
  •  Issue purchase orders and follow up on timely delivery of goods and services.
  •  Maintain an updated supplier database and evaluate supplier performance.
  •  Manage stores records, inventory control, and stock reconciliation.


4. Accounting & Finance

  •  Maintain accurate books of accounts and financial records.
  •  Prepare payment vouchers, receipts, invoices, and petty cash records.
  •  Process supplier payments, staff advances, and expense claims.
  •  Prepare monthly bank reconciliations and cash flow reports.
  •  Assist in preparation of budgets, financial statements, and management reports.
  •  Ensure statutory compliance (PAYE, NSSF, NHIF, VAT, withholding tax, etc.).
  •  Support external auditors and tax consultants during audits.

Essential Qualities

Essential Qualities
  •  Diploma or Degree in Business Administration, Accounting, Finance, or a related field.
  •  CPA Part II or III or currently registered with ICPAK.
  •  Proficiency in accounting software (e.g., QuickBooks, Sage, Pastel).
  •  Strong knowledge of procurement procedures and HR administration.
  •  At least 3–4 years relevant work experience (construction/real estate sector is an added advantage).

Key Competencies & Skills

  •  Strong organizational and multitasking skills.
  •  High level of integrity and confidentiality.
  •  Excellent communication and interpersonal skills.
  •  Strong analytical and financial management skills.
  •  Proficiency in MS Office (Excel, Word, Outlook).
  •  Ability to work independently with minimal supervision.
  •  Attention to detail and strong problem-solving skills.

Application Process

Close Date

21/01/2026

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