SUPPLY ASSISTANT, G4
|Job Code Title:||SUPPLY ASSISTANT|
|Department/Office:||United Nations Mission in the Republic of South Sudan|
|Posting Period:||21 June 2023 - 24 August 2023|
|Job Opening Number:||23-Logistics and Supply Chain-UNMISS-211903-R- (M)|
United Nations Core Values: Integrity, Professionalism, Respect for DiversityApply Now
Org. Setting and Reporting
This position is located in the Warehouse and Commodity Management Section of the United Nations Missions in South Sudan (UNMISS), Malakal. The Supply Assistant will report to Fuel Supervisor or his/her designated official.
Within the delegated authority of Fuel Supervisor, the Supply Assistant (Fuel) will be responsible for the following duties:
- Assists the Fuel Unit in the process of managing the supply of fuel to the assigned locations, including Sector HQ’s, Team Sites, and TCC/ PCC Unit locations including the administration of outsourced contracts for petroleum, oils and Lubricants (POL) and related services.
- Assists in monitoring of POL stocks in fuel depots; conduct regular fuel stock taking and oils & lubricants inventory; informs the supervisor on discrepancies observed and on POL products which require stock replenishment in a timely manner.
- Assists in raising requests for the Contractor services required by the TCC/PCC POL stores; coordinates with MSC/Sections about the requests received. Provide updates of requests status on a regular basis.
- Assists in reviewing and reporting stock holdings and project product requirements ensuring that each assigned location maintains adequate reserves and operational stocks at all times.
- Assists in comparing actual POL consumption with standard consumption of equipment and report on any excessive or inconsistent consumption.
- Assists in monitoring of fuel usage by TCC/PCC Units by location, analyzing and investigating any major abnormal fuel consumption by using Electronic Fuel Management System (EFMS-2);
- Assists in monthly inspections conducting, identifies issues and implements solutions as instructed by the supervisor.
- Assists in processing of POL requests received from TCC/PCC Units and forwarding these requests to the Contractor for action.
- Assists in preparing of stock inventory reports from the system.
- Maintains and monitors relevant database (e.g. stock levels of various POL products). Provide assistance on technical matters to the supervisor.
- Performs other duties as required.
Professionalism: Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
High School diploma or equivalent is required.
Job - Specific Qualification
A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions, is required.
Diploma/Certificate in Logistics/Supply Chain /Procurement or related fields is desirable.
Relevant training in computer software applications such as Word and Excel is desirable.
At least three (3) years of experience in inventory and supply management, logistics, procurement, warehousing, storage or business data management, supply distribution, processing or management, client support or POL operations related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.
English is the working language of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
This post is located in Malakal. Please note that anyone selected will be required to report for duty in that location on the agreed date and will also be expected to arrange their own accommodations. There is no UN provided accommodation. If the selected candidate is unable to report to the identified Duty Station, the contract will be considered void.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.