Locum Fin/HR Assistant at Médecins Sans Frontières

EXTERNAL VACANCY ANNOUNCEMENT

Date of issue: 04th March 2025

Deadline for application: 18th March 2025

Job Title: Locum FIN/HR Assistant

Duty Station: Mathare, Homabay, Coordination (Nairobi)

Length of Contract: On Needs Basis

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization providing assistance to people affected by armed conflicts, epidemics, natural or non-natural disasters, or persons excluded from access to health care. The organization has health projects in more than 70 countries.

MSF France has had a significance presence in Kenya since 1996. Currently, MSF runs 2 projects in Kenya; one in Homa Bay County supporting the HBCTRH in the adult medical (in-patient and TB) wards to improve management of adults’ patients hospitalized and recently started a chronic disease activity in 2 decentralized sites. In Mathare, MSF runs a 24-hour SGBV clinic and an Emergency program in Mathare with a clinic in Dandora offering youth friendly services to those between the ages of 10 to 24 years. The Coordination office in Nairobi provides support to and coordinates all the MSF France projects in Kenya.

MSF France is looking to fill the position of Locum FIN/HR Assistant. The successful candidate reports to the Project Finance/HR Manager.

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
•  Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
•  Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security  Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
•  Management of all personnel flies for MSF National staff on regular basis.
• Update Medical Insurance Cover follow-up & other administrative tasks.
• Support the Admin Manager with recruitment by contacting applicants, booking an appointment for the test, oversee the written test among others and anything else.
• Prepare monthly MSF staff payroll and daily worker payments
• Performance Management
• Support staff induction and on boarding process
•  Support Admin Manager for matters concerning learning and development of staff.

For those interested in applying, please do so, using the link provided- https://ko-hr.kenya.msf.org/jobs