Human Resource Business Partner

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation. global movement of people fighting to end inequality and injustice. We tackle the inequalities that make and keep people poor. We save and protect people’s lives in times of crisis. We work with people to build their resilience and rebuild their livelihoods. We enable vulnerable people’s voices to be heard and campaign for genuine, durable change. Oxfam in Uganda is searching for qualified, aligned and competent candidates to join our team in making a difference in the lives of millions of communities. We are currently seeking  to fill the position of Humanitarian Program Manager. Oxfam in Uganda is searching for qualified, aligned and competent candidates to join our team in making a difference in the lives of millions of communities. We are currently seeking  to fill the position of Human Resource Business Partner 

Shaping a stronger Oxfam for people living in poverty.

Role Purpose

To develop, advise and implement the full range of Human Resource and Administrative strategies necessary to support effective people management for the Country program. To ensure Human Resource Management and administration contribute to and is aligned to the Country program’s Strategic Goal. Collaborate with Thematic Leads and CMT members to contribute and advise in HR and Administrative concerns in the country program.

Key Responsibilities

Human Resources Management                                                                        50%

• Lead on the development and implementation of the HR Country strategy, aligned with the goals of the Oxfam Country Strategic Framework.
• As part of Senior Management Team advise management and contribute to the overall management of the Country program, drawing from your own diagnosis, professional knowledge/experience and knowledge of the business.
• Advise staff on all HR related aspects of the employment
• Monitor the national and local context and labour environment and advising CD and management on ways in which Oxfam can remain relevant, compliant and competitive.
• Liaise with peer agency HR networks as well as Oxfam HR teams at Oxfam in Africa and NOVIB to share knowledge and practices that add value to the HR function and ways to strengthen team management processes and adherence to the new Oxfam behavioural competencies.
• Work with the Reward Shared Service Centre to have an up to date and competitive Reward Package that is in line with the Oxfam Reward Principles
• Regularly conduct and or coordinate office climate assessments and advise management as appropriate through regular staff satisfaction surveys.
• Coordinate staff development processes using the approved “Let’s Talk” tools and incorporate the process in the SuccessFactors system
• Provide technical guidance and support to the programs team during budgeting process in resource mobilization to ensure all Human resource-related costs are fully captured
• Prepare and liaise with the Finance in the management and maintenance of the staff payroll while ensuring salary allocations, statutory deductions and payslips are accurately effected

Administration Management                                                                              30%

• Maintaining an efficient and effective staff database, and set up and maintain a legally compliant and workable HR filing and record archiving system
• Over-see and lead the whole recruitment process for the Uganda Office. This includes placing adverts, dealing with responses and correspondence, facilitating the work of the panel in the short listing and interviewing process; administering the tests; where necessary taking part in the interviews; obtaining results of pre-employment vetting checks at Headquarters.
• Ensure all staff are issued with contracts, renewing/revising contracts and ensuring that this is in line with the legal framework for employment in Uganda. Monitor dates relating to probationary periods, contract extensions, transfers, promotions, salary adjustments, fringe benefits
• Oversee the monitoring of all leave uptake and balances for all staff to ensure all are tracked as per Policy with limited annual leave carry-overs by end of the year.
• Oversee the training, orientation, induction of new staff, support all staff managing HR responsibilities and guide line managers in effecting their duties in their various functionalities
• Ensure that all staff have Job Descriptions are on personnel files and are updated as per the requirements to deliver the new Country Strategic Framework’s mandate.
• Ensure employee medical records are up to date and that arrangements are made for any medical treatment that is required for staff and monitor the closure of all Claims from the insurance service provides

HR Policies and Employment Law                                                          10%

• Review, improve and lead on the application of HR policies and business processes for the Country Office, in line with the Executing Affiliate and Oxfam polices, so that they meet both the needs of the organisation and its legal obligations.
• Provide professional guidance to the Country Director and other managers on HR Policies, procedures, systems and employment law
• Ensure staff have knowledge of the Code of Conduct and Organizational Core Values to nurture a desired work culture

People Management                                                                                10%

• Manages the life cycle of the direct reports from pre-recruitment to exit, including performance, human resource development, employee welfare,  management processes.
• Manages staff fringe benefits including medical insurance, Group Personal Accident/Group Life Assurance, accommodation subsidy
• Responsible for handling people-related grievances to their amicable closure and where necessary, closely liaise with the organization’s Lawyer in dealing with potential legal issues

Qualifications, Technical Skills, Experience & Knowledge

• A minimum of a master’s degree with either a bachelor’s or master’s degree being in Human resources or related field.
• A minimum of at least Eight (8) years’ experience in senior HR management position
• Substantial knowledge of the concepts of national employment law;
• Experience as a HR Business Partner towards management on strategic HR concerns including Change Management and organisational development.
• Able to provide leadership and direction on all HR issues at the same time as balancing the strategic role with the need to deliver effective day-to-day HR services
• Substantial experience in an administrative HR role.
• Good written and verbal communication and advisory skills, accurate, just, analytical.
• Good report writing skills with proven ability to compile HR data and analytics.
• Proficient in coaching, mediating, influencing, facilitation, presentation, communication, analysis, and problem solving.
• Computer skills and software applications (email, word processing, spreadsheets, statistical programs).
• Sensitive and committed to gender equity and diversity.

Key Behavioural Competencies

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.