HR & Administration Officer

Nairobi, Kenya
HR & Administration Officer
  • Job Type Full Time
  • Qualification BA/BSc/HND
  • Experience 2 years
  • Location Nairobi
  • Job Field Human Resources / HR 
  • Manage recruitment and selection of staff in line with the company's operational requirements and provide administrative support.
  • Actively engaged and involved in employee performance and evaluation.
  • Prepare and coordinate induction programs for newly recruited employees.
  • Maintain an effective record management system for employees to ensure the confidentiality of official records.
  • Monitor absences and report on the same, for example, annual leave, sickness, off days, etc.
  • Monitor process and take charge of the implementation of changes in the terms of service and advice payroll, managers, and staff as necessary.
  • Leave Management; ensuring leave is taken and records well kept.
  • Monitor staff attendance activities by monitoring attendance, and staff absences and recommending solutions to solve attendance difficulties.
  • Ensure all employees are registered with NSSF and NHIF, and that proper records are maintained and reports are generated and submitted in compliance with statutory regulations.
  • Respond to manager and employee inquiries on all routine HR administration matters and where necessary, consult with the management
  • Handle grievances and disciplinary matters in order to enhance industrial harmony
  • Administration of staff benefits as per company policy and procedure.
  • Participate in the payroll process
  • Coordinate training activities and liaise with participants and providers to ensure training programs run as scheduled and adequate training equipment and materials are available.
  • Ensuring health and safety standards are adhered to by all the staff members.
  • Conducting staff exit interviews and facilitating effective staff clearance, documentation, and release from the organization
  • Prepare HR reports as required from time to time.
  • Any other duties that may be assigned from time to time.
  • At least 2 years of working experience as an HR administrator
  • Degree in HR, Business Administration, or a related field
  • IHRM Membership
  • Knowledge of HR software (HRIS or HRMS and Recruitment Marketing platforms)
  • Familiarity with labor laws
  • Excellent organizational and time-management skills
  • Strong analytical and problem-solving skills
  • Excellent communication and interpersonal skills

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