Executive Assistant at Future Moves Recruitment Agency Limited (FMR Agency)

Future Moves Recruitment Agency is a licensed full-fledged Human Resource firm with extensive expertise and experience in human capital development and staffing. Future Moves has exceptional expertise in Talent Sourcing, learning & development, talent management, HR Outsourcing & Payrolling, HR planning & Consulting, Policy Drafting, Culture Change and Organisation Effectiveness by designing and implementing interventions that identify the core areas of development to enhance the overall growth and competitiveness of your organization.

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing major accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them into the CEO's office.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Conduct any research the executive needs
• Problem-solve any issues that the executive requests
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Provide general administrative support.

Interested and qualified candidates should send their Resume / Applications to: L.recruiter@fmragency.com using the Job Title as the subject of the email.