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Administrative Assistant – Rukara Campus Under Statute at UNIVERSITY OF RWANDA

Kigali, Rwanda

Job Description

Post Level: 5.II
Managing Line Manager’s agenda
 Keep the diary of appointments of the Line Manager.
 Receive and orient visitors of the Line Manager.
 Prepare the Line Manager travels, missions and meetings.
 Prepare minutes of meetings organized in the Line Managers’ Office
Ensuring proper filing and orientation of documents in the office of the Line Manager.
 File both electronic and hard documents in the office of the Line Manager.
 Orient correspondences and monitor to ensure that feedback is provided.
 Make sure that the confidential documents are recorded, treated and put in a safe custody
Receiving official mails and Calls of the Line Manager.
 Receiving text messages or telephone calls for the Line Manager.
 Responding to the Line Manager of the corrections documents / files before it is signed.
 Typewrite texts from the Line Manager.
 Records keeping and registration of students marks in some offices concerned

Minimum Qualifications

  • Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Linguistics

    0 Year of relevant experience

  • Bachelor’s in Social Sciences

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Time management skills

  • Ability to really listen to customers

  • High standards of professional ethics and Secrecy

  • Efficient, effective and economic use of resources

  • Responsive, prompt, effective, impartial and equitable provision of services

  • Devotion and serving public interest

  • Accountability for administrative decisions

  • Zero tolerance to corruption, rape and sexual harassment.

  • Decency and integrity

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