ADMINISTRATION AND ENVIRONMENT SPECIALIST
Administration and Environment Specialist for “Capacity Development for the Implementation of Rwanda's Nationally Determined Contributions (NDC)” project and “Supporting a Sustainable Waste and Circular Economy in Rwanda (WCE)” project
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate and Energy, Digitalization, Extractive Governance and Peace and Security in the Great Lakes Region.
On the 1st of March 2022, the Rwandan and German governments have signed a new Rwandan-German Climate and Development Partnership which includes bilateral projects for technical assistance commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by GIZ in cooperation with the Ministry of Environment (MoE) of Rwanda. The project “Capacity Development for the Implementation of Rwanda's Nationally Determined Contributions (NDCs)” and the project “Supporting a Sustainable Waste and Circular Economy in Rwanda (WCE)” are both embedded in the Rwandan-German Climate and Development Partnership. The NDC project’s overall objective is to enhance the institutional and financial framework conditions of relevant state and non-state actors in Rwanda for the coordination, implementation, financing and monitoring of the country’s NDCs. The WCE project aims to enhance and increase technical and organizational capacities and skills within the relevant public and private sector structures in Rwanda for implementing approaches of circular economy in waste management.
To support the implementation of planned activities under the two projects and in particular the operationalization of the Financing Agreements established with the MoE by the projects, GIZ would like to recruit a candidate for the position of Administration and Environment Specialist based in Kigali, Rwanda.
Fixed Term: 12 months (with the possibility of renewal)
Position: One (1)
Start date: 15.09.2023
Under the supervision of the NDC and WCE’s Project Directors and with guidance provided by the Director General of Environment and Climate Change (DG – ECC) at the MoE, the Administration and Environment Specialist, is responsible to:
- Contribute to the overall achievement of both the NDC and WCE projects’ objectives and outputs, in particular the operationalization of Financing Agreements with the MoE,
- Provide administrative support and expert advice on environment and climate change to both projects and the MoE relating to the implementation of activities under the projects and especially the operationalization of the Financing Agreements with the MoE,
- Support the coordination and implementation of selected activities and related processes under the Financing Agreements with the MoE and by following the guidance of the DG – ECC at the MoE and the orientations of the NDC and WCE’s Project Directors,
- Provide administrative, financial, accounting and monitoring services to the MoE in the context of the NDC and WCE projects and Financing Agreements’ operationalization,
- Support procurement requests and planning processes to meet the requirements and compliance with GIZ financial and administrative regulations and MoE procedures,
- Prepare and apply the use of necessary administrative and financial documents by maintaining accurate and complete records, including ledgers, journals, invoices, receipts, and information related to the project’s Financing Agreements implementation,
- Assist the MoE with the daily, monthly and annual accounting activities relating to the implementation of the Financing Agreements, including developing budgets, generating financial reports, preparing and assisting with monitoring and financial reporting tasks,
- Assist the MoE with the daily, monthly and annual monitoring and reporting activities relating to the Financing Agreements’ implementation, including drafting and generating narrative reports and workplans, preparing and assisting with monitoring and reporting,
- Build and maintain relationships with relevant stakeholders and partners of GIZ and the MoE involved in the activities under the Financing Agreements’ implementation,
- Support knowledge management, synergies and reports writing during regular and ad-hoc meetings and activities in the context of the Financing Agreements’ implementation.
The Administration and Environment Specialist performs the following tasks:
- Administration and project support
- Provide administrative, financial and accounting and reporting support to the MoE on the coordination and implementation of activities under the Financing Agreements,
- Support the MoE on achieving the projects’ objectives and outputs and other collaboration areas with GIZ and other key stakeholders with guidance from the DG – ECC at the MoE,
- Assist with the preparation of administrative and financial correspondence, letters, and documentation required to ensure a smooth implementation of the Financing Agreements,
- Contribute to the day-to-day management, planning, coordination, operationalization and monitoring of the activities under the guidance of the DG – ECC at the MoE,
- Support the monitoring, evaluating and reporting and learning on implemented activities,
- Provide administrative support to the Environment and Climate Change Department in the MoE and technical support as a liaison between the Department and the Single Project Implementation Unit (SPIU) of the MoE on GIZ-related projects,
- Support the planning and organization of workshops and training activities as required,
- Support the development of terms of reference (ToR), the management of consultants and subcontractors as well as the monitoring and evaluation of service contracts.
- Stakeholder engagement
- Support the mobilization and involvement of key stakeholders in the projects’ activities and propose approaches to enhance their meaningful contributions to planned objectives,
- Support MoE with the communication, coordination and engagement of key stakeholders throughout the implementation of planned activities under the Financing Agreements,
- Foster synergies and collaboration among the key stakeholders and other actors involved,
- Identify and apply innovative ways, platforms, tools and approaches for stakeholder engagement and coordination including in the area of the communication and reporting.
- Events planning and organization
- Support the planning, organization and follow-up of internal and external meetings, events, workshops, training sessions organized in the context of the Financing Agreements,
- Support regular cooperation, dialogue and networking opportunities between the MoE and all the relevant project stakeholders under the guidance of the DG – ECC at the MoE,
- Support the planning and production of communication-related materials such as policy briefs, flyers, newsletters, factsheets, concept notes, reports, meeting minutes.
- Support the supervision of events, workshops, studies and other training measures.
- Knowledge management and reporting
- Support knowledge management, reporting and learning on a regular basis and related to the implementation of project activities in the context of the Financing Agreements,
- Contribute to the capitalisation of knowledge and writing activity reports and presentations,
- Support research activities, information gathering and the identification of innovative ideas on relevant topics related to the Financing Agreements’ objectives and focused themes,
- Support knowledge management, monitoring, evaluation and learning (MEL), reporting-related activities as well as knowledge transfer within the MoE and with other key actors.
- Other duties/tasks
- Support the design and planning of follow-up ideas and initiatives under the projects,
- Participate in formulating recommendations on the sustainability of the achieved results,
- Carry out other tasks as requested by the Project Directors and the DG – ECC at the MoE.
- Participate in the MoE, NDC and WCE projects and GIZ Rwanda-related activities and planning events (strategic annual planning meetings, team retreats, team field trips, etc.).
Required Qualifications, Competences and Experience
- University degree (Master’s Degree) in a relevant field such as: business administration, public administration, project management, social sciences, humanities, environmental sciences, environmental policy, political sciences or sustainable development studies.
- In total 3 to 5 years of relevant professional experience in project management, policy planning and coordination, strategies development, administrative and financial management, stakeholder coordination and management, especially in the fields of climate change, environmental protection, natural resources management, and/or environmental policy,
- Basic knowledge of Rwanda’s climate change policies, strategies, legislation, institutional landscape, relevant implementation structures and actors, planning processes, etc.,
- Basic knowledge of the Paris Agreement on climate change, international climate change policy and negotiations processes in the areas of adaptation and mitigation (UNFCCC),
- Specific experience and expertise in coordinating and implementing projects in Rwanda,
- Work experience in advising and/or providing technical, administrative and project-related support to governmental and/or private sector institutions in the context of climate change,
- Proven experience in managing external (national and/or international) consultants.
- Very good communication and excellent self-management and coordination skills,
- Self-creativity, pro-activeness and proper initiative towards the results of the projects,
- Excellent ability to share knowledge and experience and demonstrated ability to work and deliver high quality work sometimes under time pressure as well as within tight deadlines,
- Ability to work and deliver within a minimum supervision structure.
- Be a good team player and having teamwork skills including in multicultural environments,
- Strong motivation to work in a multicultural team and environment, including remotely.
Other required knowledge and skills
- Excellent command (oral and written) of English (required). Knowledge of Kinyarwanda and French would be an added value to the set of languages competencies,
- Good knowledge of the use of ICT applications such as MS Office, Outlook, MS Teams,
- Willingness to develop new skills and competencies as required by the job and tasks,
- Flexibility to support other team members at the MoE and GIZ in their areas of expertise,
- Ability and availability to travel outside of the place of employment as required.
Interested candidates should submit their application (motivation letter, updated CV, certificates and references), until 21st August 2023 at 4:00 PM by e-mail to firstname.lastname@example.org. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.
GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application. Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
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