Academic Systems and Analytics Coordinator at Nova Pioneer

Are you looking for a high-impact role where you will be an integral member of an exciting global team? Does building systems, processes and leveraging disparate sources of data to create actionable insights sound like something that you are passionate about? Well then we have an exciting opportunity in a mission driven organisation for you!

Nova Pioneer is looking for a passionate and superstar Academic Systems and Analytics Coordinator. This is an exciting opportunity to work in a hybrid environment (remote and in-person) and to help create a transformative brand with the future of Africa’s youth at stake. 

ABOUT NOVAPIONEER

Imagine a world in which every young person across Africa attends a school that truly sets them up for success in the 21st century. A school that cares about individual students and allows them to explore the world around them. A school that focuses more on developing skills than on memorizing content. At Nova Pioneer, we have done more than just imagine this future, we are bringing it to life. Nova Pioneer is a Pan-African, independent network of schools offering high quality, accessible education from pre-primary through secondary school. Nova Pioneer uses a unique, inquiry-based learning approach that encourages students to ask “why” instead of telling them the “what”. It allows them to form their own thinking through exploration, investigation, and collaboration. Nova Pioneer currently has 16 schools in South Africa and Kenya with a vision to launch 100 schools and reach tens of thousands of students across the African continent in the next decade. To learn more visit www.novapioneer.com. 

ABOUT THE ROLE

The Academic Systems & Analytics Team is part of the broader Academic support function, working to ensure that schools operate with high levels of efficiency, accuracy, and data-driven decision-making. We support school leadership, teachers, and administrative teams by providing data insights, managing key academic systems, and ensuring seamless operations related to student records, grading, attendance, and analytics. The successful candidate will work closely with the Academic Systems and Analytics Manager to execute vital academic processes across multiple regions.

Working at Nova means: 

• Fully embracing Nova’s values and beliefs and promoting them to students, teammates and parents.

• Living the culture principles inside and outside of the school. 

• Working cohesively in a team, being respectful of each person’s contributions and style. 

• Maintaining positive, constructive and professional relationships with students, their families, and teammates. 

• Adapting to change frequently and embracing the gift of feedback

WORKING AT NOVAPIONEER

Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing personal development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We bring infectious energy and enthusiasm to everything we do because joy fuels our work and learning. Read more about our culture principles here.

• Collaborate with the Academic Systems and Analytics Manager, in data collection and analysis of academic assessments, using insights to support educators in refining teaching strategies.
• Collaborate with the Deans of Instruction & Learning (DoIL) and teachers to collect and resolve report card errors, including formatting, comments, and weighted averages.
• Conduct student data cleanup exercises at the beginning of each term to identify anomalies in attendance, student transitions, and data discrepancies, coordinating with School Teams for resolution.
• Update and maintain teacher records, ensuring observation and walkthrough data is correctly captured and synced across platforms.
• Monitor and enforce school compliance with gradebook updates, working subject by subject to align with assessment timetables.
• Track and flag attendance completion daily, notifying homerooms that have not marked attendance by noon to ensure data accuracy for termly analyses.
• Conduct no-attendance audits, ensuring accurate retention metrics by identifying and removing inactive students from the system.
• Lead termly and annual rollovers for all School Information Sites (SIS), ensuring seamless transitions between academic periods.
• Act as the primary line of defense for technical SIS issues, resolving them before escalating to the service provider, reducing reliance on billable support services.
• Oversee the termly locking of gradebooks to ensure assessment integrity and maintain accurate academic records. Conduct post-rollover gradebook cleanups to ensure all subjects and grades transition correctly into the new term.
• Manage the termly publishing and sending of report cards, ensuring timely delivery to parents and students for performance tracking and academic planning.
• Other responsibilities as assigned by your manager.

Application link:https://novapioneer.applytojob.com/apply/Nluq3yxURG/Academic-Systems-And-Analytics-Coordinator